The 4h pledge, first adopted in 1927, summarizes 4h as the fourfold development of youth through the head, heart, hands and health. Additional record keeping tips bank statements separation of duties reporterpublic relations officer 29 duties tips for 4h club reporters table of contents. Find a 4h club near you or contact kansas 4h for more information. The secretary is responsible to keep complete records. This 30page book serves as a guide and should be completed annually by the 4h club secretary. Record keeping is an ongoing process that does not end when the 4h year ends. You should aim to complete at least one project book each 4h year.
The florida 4h secretary record book will provide the club secretary with an official outline for tracking all club records. The youth development education program of virginia cooperative extension, 4h is rich with learning experiences in which young people partner with caring adults and volunteers in a fellowship unlike any other program available to youth today. Informed 4h members and families will participate, miss fewer meetings, deadlines and programs, and be a happier 4h participant. Congratulations on being selected as your 4h club secretary. Youth are encouraged to select from a variety of alternatives to meet their individual record keeping needs and learning styles.
The club secretary and club treasurer of each club is required to submit a completed record book to the 4h office at the end of the 4. The 4h officers handbook helps 4h club officers and committee members learn their responsibilities, prepare for their leadership roles, and make club meetings fun and interesting for all members. The duties and responsibilities of the club treasurer are outlined in this helpful guide. The florida 4h secretarys record book is a resource for the secretaries of 4h clubs and councils to use to record membership rosters, club goals, meeting program plans and minutes. The florida 4h treasurers manual and record book 4h gcr 02 is 4h. Your reporter s book, along with the secretary s book and other club documents, goes to. Completing the personal development report in the record book provides you an incentive for participation, learning, and achievement. Shopping in style fillable form with narration ice cream in a bag and ice cream in a can recipes. Ken lafontaine, county extension educator, 4h youth development, hardin county, ohio state university extension references.
This book should serve as a good guide for you to follow and outline your clubs goals, plans for the year, as well as keep records. Publications can be purchased directly from the ohio state university extension publications or from local county extension offices, where ohio 4h club advisors, club members, and other ohio residents get the best price. Keep your minutes on a note pad and recopy them into secretarys book. The handbook contains eight lessons including serve as a club officer, appoint a committee, and know the basics of parliamentary procedure. A project book is a guide of activities and learning experiences that a 4her can work on individually or in a 4h club. University of florida, institute of food and agricultural sciences extension outreach is a partnership between state, federal, and county.
The secretary is in charge of this book and shall have it at all of the groupclubs business meetings. Refer to the sample 4h club meeting agenda on page 6 to see how the gavel can help you preside over a meeting effectively. Write a brief report of club meetings and activities for newspapers. Bank statements were available at each business meeting. The purpose of 4h record keeping is to teach how to keep records, which is an important life skill. Secretarys record book kansas state university agricultural experiment station. Kansas 4h is a vibrant youth development program for kstate research and extension.
Work with the 4h agentleader to plan the business part of your meeting. A resource for the 4h club secretary name of 4h club florida 4h. At the end of the first meeting, give everyone a card with the 4h pledge to take home. They are a record of everything you have done and learned each year in your project. Demonstration mike reynolds using the 4h online record book.
University of florida cooperative extension service, institute of food and agriculture sciences, edis place of publication. For a full list of 4h projects check out the florida 4h curriculum website. The record book is to be kept by the secretary during the year and returned to the county extension educators office at the end of the group year to be used in evaluating the ohce program. Turn in your 4h secretarys record book to the 4h office at the end of the year. Write up minutes according to guidelines of each meeting from octoberapril.
Serving as 4h secretary is certainly an honor, but it also includes many duties and responsibilities. Building an agenda, process of making a motion process of doing business sheets for members. The president provides leadership to the officers, works with the other officers, assists the 4h agent in developing an annual program plan, and facilitates the club meetings. A property inventory list was developed and new property was added to the list. Minutes are the official record of the business transacted by a groupclub at its meetings. The secretary, with the assistance of a groupclub leader, is expected to keep upto. Tulare county to submit more 4h news to the local media. Send a secretarys report to the county extension of. Meet with the executive committee to make club meeting plans for the year.
To drive a continuous improvement culture of excellence that achieves a measurably high level of public satisfaction. Training effective 4h officers w 387 ut extension university of. A special type of correspondence is the secretarys monthly report. Includes attendance and participation record forms and group meeting minutes form. Project exhibits robotics project tyler harris, eva lee. Congratulations on being selected by your 4h club for the office of secretary. Turning in your completed secretarys record book at the end of the club. Check sheet for 4h club secretarys record neatness and legibility. A record book is an organized method of keeping records on a project, for example beef, dairy, shooting sports, or clothing created. Write news articles and send them each month within 3 days are your meeting.
Reads the minutes written in secretarys record book. Help plan the yearly program use the secretary s record book. A club historian may be selected to keep a scrapbook for the club. The florida 4h state website offers some of these books and other educational books for online purchase. Osu extension embraces human diversity and is committed to ensuring that all educational programs conducted by. The meeting of the union 4h club was called to order by jairo garcia, president. Other state 4h offices can benefit from our partner pricing program. Ask your 4h leaders to help in writing minutes, preparing reports, etc. If you are absent for a meeting, then the person who served as the secretary for that. An audit was conducted after the end of the 4h year september 30. This is an important position and your good work will be help your club to be successful. This is sent to the county extension office to help extension agents know what is happening in the 4h club at the end of the year. Members will be assigned responsibility for different parts of the meetings. Record or project books help you to keep organized and detailed information about your 4h project s each year.
Help plan the yearly program use the secretarys record book. Huron county 4h secretarys manual, bonnie malone, author. Hold at least six regular club meetings throughout your 4h year at least three before. This tool will help clubs with county recognition as they reach their annual club performance standards.
If we want our kids to be able to bounce back from adversity, stress, challenges and failures, teaching them resilience is key. Here are a few suggestions to help you get started. Keep records on each member and their participation. Hold at least six regular club meetings throughout your 4h year at least three. Kansas state 4h office 201 umberger hall 1612 claflin road kansas state university manhattan, ks 66506. As an officer of your 4h club, your reporter s book becomes the property of the club when you have completed your job as club reporter.
Secretarys record book for florida 4h clubs physical description. It lists members and leaders in the club and contains the record of business transacted and programs held. See virginia cooperative extension publication 388024, 4h secretarys record book, for items to be considered in writing minutes and also for example of minutes. In 4h, we are committed to providing positive dynamic learning experiences for as many young people as possible.
This document should be kept in your secretarys record book as your official club record. Please visit the ifas bookstore site to browse and place orders. Completing a 4h record book is a process where you record project and club work using a standard format. Florida 4h officers handbook, university of florida ifas extension. This major revision was written by sarah thomas hensley and stacey ellison and published by the ufifas extension 4h youth development program. Florida 4h secretarys book pdf florida 4h treasurers book pdf check register excel sheet monthly club dues excel sheet monthly ledger excel sheet 4h enrollment forms. A group picture, news reports on club activities and the secretarys record from previous years may be of interest to the 4h members and parents in the future. A treasurers report was presented at each business meeting. I pledge my head to clearer thinking, my heart to greater loyalty, my hands to larger service.
I use the notes taken at each meeting to write an accurate and precise record of the meetings in the 4h secretarys record of minutes. You should become familiar with these so you can serve your club well and keep a good record of all the clubs activities through the year. University of florida, institute of food and agricultural sciences extension outreach is a partnership between state, federal, and county governments to provide scientific knowledge and expertise to the public. Abstract acquisition collected for university of floridas institutional repository by the ufir selfsubmittal tool.
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